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Configure EaseUS Todo Backup Free in Windows

How to schedule file and disk image backups and create a bootable emergency disk with EaseUS Todo Backup Free in Windows XP, Vista, 7 or 8

By . Last modified: 2014-03-19.

Please use free AOMEI Backupper instead of outdated Todo Backup.

This article applies to version 4.0 of EaseUS Todo Backup Free, still available from Filehorse. Newer versions do not support password-protection and encryption of backups.

Please remember to connect the external drive you dedicated for backups before launching the program!
In case you do not know where to put backups or how much disk space you need, read the Backup and restore Windows article first!

If you have not yet opened the backup program, minimize all open windows using keyboard shortcut Windows Key+M and double-click the EaseUS Todo Backup Free icon on Desktop.
Windows XP Desktop. Double-click EaseUS Todo Backup Free icon to launch the program.

In Windows Vista, 7 and 8, this will spawn User Account Control. Click Continue or Yes.
Windows Vista, User Account Control dialog for EaseUS Todo Backup. Click Continue.

If you are using an external hard disk for backups, there is a chance that it is formatted using FAT32 file system. This might mean errors and failures during backups, because FAT32 file system does not support creating files larger than 4 gigabytes (GB). Please convert the file system to NTFS before backing up - instructions are here.

Creating and scheduling a daily file backup task

In Home tab, click Data backup (File, Disk/Partition).
EaseUS Todo Backup Free, Home tab. Click Data backup to add and schedule a daily incremental file backup.

Type a name for the job in the Task/Plan name field. Optionally, you can also type some additional information on the backup in the Description field.

By default, some subfolders of your user profile folder (Documents, Desktop, etc) are selected. In case you have more user accounts on your computer or you have important files stored outside your user folder, expand system drive (typically the C: drive) and select additional folders.
In Windows XP, most important user files are in Desktop, My Documents and Favorites folders.
In Windows Vista, 7 and 8, important folders are Desktop, Documents, Downloads, Favorites, Pictures and Videos.

Please note that in Windows Vista, 7 and 8, EaseUS Todo Backup displays some user profile folders twice - for example, Documents and My Documents. The latter is a backwards-compatibility link for older programs, so select only the Documents folder to avoid duplicate backups.

For daily backups, there is no need to add folders entitled AppData, Application Data or Local Settings - these will be backed up during weekly disk image backups. There is also no need to select all folders on a drive - full disk backup will take better care of this. Daily backup should include most important files only.
EaseUS Todo Backup Free, New Task. Type a name for the Task/Plan. Then select folders you want to back up.

Next, click the Click here to modify button below file browser.
EaseUS Todo Backup Free, New Task. After selecting folders to back up, click "Click here to modify".

Click to turn on the I will preserve image files button. Next, select the I will preserve the last backup(s) option and set its value to at least 7. You can increase the value if you have enough spare room on your backup drive - but remember you'll have to keep several copies of disk images, too!
EaseUS Todo Backup Free, Backup Destination. Click to turn on the "I will preserve image files" option. Set the "I will preserve the last" option to 10.

Now click Backup options below Description field.
EaseUS Todo Backup Free, New Backup Task. Click Backup options.

Because compression level is already set to the recommended level by default, open Password tab. Put a check mark in the Encryption box. Then type a new password in the Type password and Confirm password fields. Do not set the password the same as your Windows password! Learn about creating good passwords in Creating strong passwords article and use the free Password Safe to store and auto-fill your user names and passphrases securely.
This enables AES-256 encryption to keep your external backups really safe.
In most cases, click OK to close the Backup options screen. If you have fast Internet connection and access to an external FTP server with sufficient free space, you can also use Offsite copy tab to automatically upload completed backups to the server.
EaseUS Todo Backup Free, Backup options. Open the Password tab and enable the Encryption option. Then type password in the two fields and click OK.

Now click Turn on below Description field to enable scheduling.
EaseUS Todo Backup Free, New Backup Task. Click Turn on.

In the Schedule screen, select Daily from the left and set a time when your computer is most probably turned on in the Time field.
Make sure Backup Scheme is set to Incremental backup. This will back up all files the first time and only changed files during the following backups. Incremental scheme drastically reduces disk space and time requirements.
Click to activate the Run missed backup at system startup if system is shutdown option. This will keep your backups up-to-date even if your computer is sometimes turned off during a scheduled task. Remember to have your backup drive connected if you turn on your computer.
Type your Windows passphrase in the Password field.

If you change your password regularly, you must change it in the Task also! Alternatively, create a dedicated administrative user for scheduled tasks.

Click OK to continue.
EaseUS Todo Backup Free, Schedule settings. Select Daily from the left and specify a time for the backup. Click to select the "Run missed backup at system startup if computer is shutdown" box. Then type your Windows passphrase in the Password field.

That's about it for the daily incremental backup task/plan. Click Proceed in the lower right corner. This will not run the backup right away, it just saves the task.
EaseUS Todo Backup Free, New Backup Task. Click Proceed to save all backup plan settings.

Creating and scheduling a weekly disk image backup task

In Home tab, click Data backup (File, Disk/Partition) to start creating the disk image backup plan. Please note that the System backup command creates just one-time full backup without any schedule.
EaseUS Todo Backup Free, Home tab. Click Data backup to add and schedule a weekly incremental disk image backup.

Type a name for the job in the Task/Plan name field. Optionally, you can also type some additional information on the backup in the Description field.
Next, click the disk where Windows is installed. Do not select individual partitions here, click the whole disk so that it turns yellow.
If you have more internal disks and your backup drive has sufficient space, you can select these too.
Do not select your external drive here, this will be the backup destination!
EaseUS Todo Backup Free, New backup task. Type a name for the backup in the Task/Plan name field. Then click the disk you want to backup.

Next, click the Click here to modify button below file browser.
EaseUS Todo Backup Free, New Task. After selecting a disk to back up, click "Click here to modify".

Click to turn on the I will preserve image files button. Next, select the I will preserve the last backup(s) option and set its value to at least 3. You can increase the value if you have enough spare room on your backup drive, the backups will be incremental and compressed.
EaseUS Todo Backup Free, Backup Destination. Click to turn on the "I will preserve image files" option. Set the "I will preserve the last" option to 10.

Now click Backup options below Description field.
EaseUS Todo Backup Free, New Backup Task. Click Backup options.

Because compression level is already set to the recommended level by default, open Password tab. Put a check mark in the Encryption box. Then type a new password in the Type password and Confirm password fields. Do not set the password the same as your Windows password! Learn about creating good passwords in Creating strong passwords article and use the free Password Safe to store and auto-fill your user names and passphrases securely.
International users should be aware that only U.S. keyboard layout is available during disk image restore process - so please do not use very special characters here!
Standard PC keyboard layout for United States

The password enables AES-256 encryption to keep your external backups really safe.
In most cases, click OK to close the Backup options screen. If you have fast Internet connection and access to an external FTP server with sufficient free space, you can also use Offsite copy tab to automatically upload completed backups to the server.
EaseUS Todo Backup Free, Backup options. Open the Password tab and enable the Encryption option. Then type password in the two fields and click OK.

Click Turn on below Description field to enable scheduling.
EaseUS Todo Backup Free, New Backup Task. Click Turn on.

In the Schedule screen, select Weekly from the left and then click the weekday you want to run disk image backups on.
Set a time when your computer is most probably turned on in the Time field.
Make sure Backup Scheme is set to Incremental backup. This will back up all contents the first time and only changed contents during the following backups. Incremental scheme drastically reduces disk space and time requirements.
Click to activate the Run missed backup at system startup if system is shutdown option. This will keep your backups up-to-date even if your computer is sometimes turned off during a scheduled task. Remember to have your backup drive connected if you turn on your computer.
Type your Windows passphrase in the Password field.

If you change your password regularly, you must change it in the Task also! Alternatively, create a dedicated administrative user for scheduled tasks.

Click OK to continue.
EaseUS Todo Backup Free, Schedule settings. Select Weekly from the left and specify a weekday and time for the backup. Click to select the "Run missed backup at system startup if computer is shutdown" box. Then type your Windows passphrase in the Password field.

That's about it for the weekly disk image backup task/plan. Click Proceed in the lower right corner. This will not run the backup right away, it just saves the task.
EaseUS Todo Backup Free, New Backup Task. Click Proceed to save all backup plan settings.

When a scheduled backup starts, fails or finishes, you will see a notification in Taskbar Notification Area for this.
EaseUS Todo Backup Free, Backup plan has started notification.

While the scheduled backup is running, EaseUS Todo Backup icon appears in Taskbar Notification Area. To stop a backup in progress, right-click the icon and select Cancel from the menu.
EaseUS Todo Backup Free icon in Windows XP Taskbar Notification Area. To stop a scheduled backup, right-click the icon and select Cancel.

Now it's time to perform the backups for the first time!

Running and managing scheduled backups

After scheduling your daily and weekly backups, you should run the disk image task right away. Open Management tab and click Backup management.
In the Manage backup task or plan screen, click Run and select Run Now to run your weekly backup plan first. Reserve several hours for large disks.
Please note that the "Started" description in the Status column does not mean that the backup is already running! It just denotes that the plan is ready to run at scheduled times.
EaseUS Todo Backup Free, Manage backup task or plan. Click Run now to start a backup plan.

The disk backup plan first checks for errors on disks and then starts the backup. Please stand by until the backup really begins. The task might then take several hours to complete, depending on the size of your hard disk(s). Click Finish after the backup has completed.
EaseUS Todo Backup Free, Disk and partition backup progress. Click Finish after the backup is complete.

If your backup plan fails for some reason, click Edit in the Manage backup task or plan screen and verify the plan's settings. Most common mistakes are a wrong destination folder or a wrong Windows user password.
EaseUS Todo Backup Free, Management. Click Edit to review or change backup plan settings.

In addition to changing settings, you can also check the backup plan's logs (Result tab) and backups available (Images tab).
EaseUS Todo Backup Free, Backup edit. Result tab shows all plan launches and whether they were successful or failed.

In case a plan is really messed up, click to select it and then click Advanced button. Select Delete backup to see the list of all available backups created with this plan. Then click to activate the Delete Plan/Task option and click OK. Do not select any existing backups in the list - these can still be used for restoration!
Now recreate the backup plan from the scratch.
EaseUS Todo Backup Free, Management. To remove a backup plan, select it first. Then click Advanced and select Delete backup from the menu. EaseUS Todo Backup Free, Please select task or PBD file to permanently delete. To remove a backup plan completely, put a check mark in the Delete plan/task box and click OK.

There is one final step to take - creating a bootable emergency media that can be used to restore disk image backups in case of failure.

Creating a bootable emergency disk

The rescue/emergency disk comes handy when your computer is unable to start because of deleted system files or the hard disk containing Windows has crashed and burned. In the latter case, you need to buy a new one and then restore disk image onto it.

You can create a bootable CD/DVD or USB drive for this purpose. I tend to use the CD option, because most computers are able to boot from the optical media, but many older PC-s do not support bootable USB disks.

In the Home tab, click Create bootable disk in the Tools section.
EaseUS Todo Backup Free, Home tab, Tools section. Click "Create bootable disk" to create an emergency disk for restoring disk image backups.

For most PC-s, the normal bootable disk is sufficient. You need the WinPE bootable disk only in case you have Windows installed on hardware RAID, or you need to restore your disk image to a different computer with different hardware.
Select CD/DVD from the Create bootable disk section and then select your optical drive. Insert a blank CD-R or CD-RW media and click Proceed.
EaseUS Todo Backup Free, Create an emergency disk. Click CD/DVD in the Create Linux bootable disk section and select your optical drive. Then click Proceed.

If you inserted a CD-RW that already has data on it and you are sure you want to use the disc, click Erase.
EaseUS Todo Backup Free, Create an emergency disk, The CD has been stored data. Click Erase.

After the building process is complete, click Finish.
EaseUS Todo Backup Free, Create an emergency disk, building progress. Click Finish after the process is complete.

Store the emergency disk in a safe, dry place, away from direct sunshine and too much heat or cold. I also suggest testing out a few first steps in the Restore disk image using EaseUS Todo Backup Free in Windows article to verify your rescue disk is working properly and you are able to access your external drive.

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